Terms and Conditions for the host department

Below you will find the terms the host department (or similar) commit to when requesting a reservation for a visiting guest.

The host department is responsible for their guest as well as act as a guarantor.
The host department verifies that the applicant is an international guest researcher.
The host department has a two full calendar month's notice on the reservation of accommodation. If the arrival date is changed or the reservation changed less than two calendar months before the start date, the host department will be liable to the rent. That means that if the booking needs to be cancelled before the guest researcher has moved in, you need to notify us (in writing) two full calendar months' before the start date of the contract. For example: If the start date of the contract is the 1st of July you need to notify us no later than the 30th of April. Please note: If a cancellation is not made in time, rent will be charged the host department.
When we have reserved a room or apartment for your guest researcher we will send you a confirmation of the booking. Please read it carefully to make sure the details are correct.
The guest cannot move in before 12:00 (noon) on the start date of the contract. If the 1st of a month occurs on a Saturday, Sunday or on a public holiday it is the next coming weekday that is the start date of the contract. Upon request the contact person from the host department can collect the keys on behalf of the guest and hand them over to the guest. The keys can however not be collected before the start date of the contract.
All guests will sign a housing contract with LU Accommodation. If you want to know what your guest is signing up for, please see the link below:Terms of tenancy
We will expect all our tenants to clean the room/apartment thoroughly before moving out. We ask the tenant to contact LU Accommodation well in time before departure to arrange an appointment for a mandatory inspection of the room/apartment. The tenant is responsible for leaving the room/apartment properly cleaned and in good condition. If the room/apartment is not clean when leaving, we will charge the tenant or the host department for the costs of cleaning.
Keys should be returned to the reception at Tunavägen 20 no later than 12:00 (noon) on the last day of the contract. We strongly recommend the guest to hand in the keys herself/himself. If the reception is closed keys should be dropped in the letterbox on the right hand side of our entrance at Tunavägen 20. The letterbox is marked "LU Accommodation". If keys are not returned, the guest or the host department will be charged the cost for a lock change.
If the host department/ home university wish to support the guest researcher financially with the rental payments, this is best done by a grant to the researcher in question so that they can pay online through their housing account.
If this is not an alternative we can offer to internally/externally invoice the department instead of sending the invoices directly to the guest researcher. If you wish to be invoiced you can choose to either:
Pay the entirety of the guest researchers stay directly (maximum 1 year).
Pay three months at a time for the stay.
When a guest researcher pays themselves, the rent is paid monthly, as is normal practice in Sweden.